Safety Services

Safety and Health:

Management Company Specific Safety System

Development, implementation, and maintenance of the OHS system in the workplace

The development, implementation, and maintenance of an Occupational Health and Safety (OHS) system in the workplace is crucial for ensuring the well-being and safety of employees. This involves several key steps:


  • Assessment of Risks: Identifying potential hazards and risks within the workplace environment, including physical, chemical, biological, ergonomic, and psychosocial factors.
  • Regulatory Compliance: Ensuring compliance with relevant local, national, and international OHS regulations and standards to create a safe working environment.
  • Policy Development: Formulating clear and comprehensive OHS policies and procedures that outline expectations for employees and management regarding safety practices and protocols.
  • Training and Education: Providing ongoing training and education programs to employees to increase awareness of safety hazards, proper procedures, and emergency protocols.
  • Implementation of Controls: Implementing control measures to mitigate identified risks, which may include engineering controls, administrative controls, and personal protective equipment (PPE).
  • Monitoring and Evaluation: Regularly monitoring and evaluating the effectiveness of the OHS system through inspections, audits, incident reporting, and feedback mechanisms.
  • Continuous Improvement: Continuously improving the OHS system based on lessons learned from incidents, near misses, feedback from employees, and advancements in safety technology and best practices.
  • Employee Involvement: Encouraging active participation and involvement of employees in the OHS system through consultation, safety committees, and engagement initiatives.
  • Documentation and Record-Keeping: Maintaining accurate records of risk assessments, training sessions, incidents, corrective actions, and other relevant OHS activities to demonstrate compliance and track progress over time.
  • Management Leadership: Demonstrating visible leadership and commitment from management towards prioritizing health and safety in the workplace, fostering a culture of safety throughout the organization.
Monthly OHS meetings chaired by a consultant to discuss incidents, risks, and plan accordingly

A consultant chairs monthly Occupational Health and Safety (OHS) meetings where incidents and risks are discussed, and plans are made accordingly. These meetings serve as a platform to address safety concerns, review past incidents, identify potential risks, and strategize preventive measures. The consultant facilitates discussions to ensure thorough examination of OHS issues, fostering a proactive approach to safety management. Through collaborative efforts in these meetings, the team aims to enhance workplace safety, minimize risks, and promote a culture of continuous improvement in OHS practices.

Monthly reports to management on concerns, risks, and progress

Monthly reports to management in the context of Occupational Health and Safety (OHS) entail comprehensive updates on concerns, risks, and progress within the workplace. These reports serve to keep management informed about the status of OHS initiatives and compliance, facilitating informed decision-making. Key components typically include incident summaries, risk assessments, compliance status, training activities, safety performance indicators, emergency preparedness updates, employee feedback, and recommendations for improvement. By providing regular insights into OHS matters, these reports support a proactive approach to safety management and help ensure a safe work environment for employees.

Company Occupational Health and Safety file containing all necessary legal documents for audits

The company’s Occupational Health and Safety (OHS) file serves as a comprehensive repository containing all necessary legal documents required for audits and regulatory compliance. This file typically includes essential documentation such as:OHS policies and procedures,

  • risk assessments
  • incident reports
  • training records
  • emergency response plans
  • written safe work practices template with examples
  • templates for all safety registers required by contractors
  • templates for all legal appointment letters required by the Regulations
  • and any permits or licenses related to health and safety regulations. By maintaining this file, the company ensures that it is adequately prepared for audits and inspections, demonstrating its commitment to upholding OHS standards and safeguarding the well-being of its employees.
Available for support for emergency situations or advice
Our safety consultant will be readily available to provide support during emergency situations or offer advice as needed. This ensures that employees have access to timely assistance and guidance to address safety concerns effectively. Whether it’s responding to accidents, implementing emergency protocols, or providing guidance on safety procedures, our consultant will be there to support the organization in maintaining a safe work environment and protecting the well-being of all employees.
On-site visits for follow-ups and assistance with various OHS-related tasks
Our consultant will be available to conduct on-site visits for follow-ups and provide assistance with various Occupational Health and Safety (OHS) related tasks. These visits serve to ensure ongoing compliance with safety regulations, address any emerging concerns, and offer support in implementing best practices. Whether it’s conducting inspections, reviewing safety protocols, or providing training sessions, our consultant will be actively involved in supporting the organization’s efforts to maintain a safe and healthy work environment. Their presence on-site enables prompt ——–identification and resolution of OHS issues, fostering a proactive approach to safety management.
Assistance with incident/accident investigations, particularly for major incidents
IOH Solutions safety consultant will work closely with the organization’s management team to develop and implement effective incident reporting and investigation procedures. They will provide training and guidance on best practices for collecting evidence, interviewing witnesses, analyzing data, and preparing comprehensive reports.

Furthermore, our consultant will assist in developing emergency response plans and conducting drills to test the organization’s preparedness for major incidents. They will collaborate with key stakeholders to establish clear communication channels, assign roles and responsibilities, and coordinate response efforts in the event of an emergency.

Overall, our consultant’s expertise in incident/accident investigations will help the organization proactively address safety concerns, improve risk management strategies, and enhance overall workplace safety performance. By prioritizing the prevention of major incidents through thorough investigations and corrective actions, the organization can create a safer working environment for all employees.

Annual baseline risk assessment to identify work area risks
IOH Solutions’ consultant will conduct an annual baseline risk assessment to identify risks within work areas. This comprehensive evaluation aims to identify potential hazards, assess their severity and likelihood, and implement necessary controls to mitigate risks effectively. By performing this assessment annually, IOH Solutions ensures that work environments remain safe and compliant with occupational health and safety standards, fostering a proactive approach to risk management and enhancing overall workplace safety.
Annual compliance audit to identify non-conformances and deviations
An annual compliance audit will be conducted to identify any non-conformances and deviations from established standards and regulations. This thorough assessment ensures that the organization remains in compliance with relevant laws and guidelines governing occupational health and safety. By systematically reviewing policies, procedures, and practices, the audit aims to pinpoint areas requiring improvement and implement corrective actions to address any identified deficiencies. This proactive approach helps to maintain a safe and legally compliant work environment, prioritizing the well-being of employees and minimizing risks to the organization.
Assistance with internal training on various safety topics

Our safety consultant will provide assistance with internal training on various safety topics. This support ensures that employees are equipped with the knowledge and skills necessary to mitigate risks and adhere to safety protocols in the workplace. Through tailored training sessions, our consultant will address key safety concerns, such as hazard identification, emergency procedures, and the proper use of personal protective equipment (PPE). By facilitating these training sessions, our consultant promotes a culture of safety awareness and empowers employees to actively contribute to maintaining a safe work environment.

Some other training:

  • Risk assessment and Mitigation
  • Health and safety training
  • Fire fighting training
  • Incident investigations
    • Fall protection plan
    • Working on hights
    • First aid
    • Mobile equipment
    • Fire Drills
    • Fire readiness compliance (for insurance purposes)
    • Safety file layout